Code 63: BOL Addressed to Wrong Location

Overview

Code 63 deductions occur when a Bill of Lading (BOL) is addressed to the wrong Walmart location. These deductions are typically related to co-op agreements and require verification with the supplier representative who approved the deduction.

The deduction details are available through Retail Link under the Co-op Agreement information. The invoice number associated with the deduction represents the co-op number rather than a standard invoice reference.

Code 63 deductions should be reviewed against the approved co-op agreement and shipment documentation before submitting a dispute.

Common Root Causes

• Bill of Lading showing an incorrect Walmart destination location.
• Shipment documentation not matching the approved co-op agreement requirements.
• Incorrect supplier contact or approval information associated with the deduction.
• Missing documentation verifying the approved deduction.

How to Prevent Code 63 Deductions

• Verify all Bill of Lading details before shipping.
• Confirm the destination address matches the Walmart-approved shipping location.
• Review co-op agreement requirements in Retail Link.
• Maintain documentation for all approved deductions and supplier agreements.
• Ensure sales representatives provide written approval for special arrangements.

Can It Be Disputed?

Code 63 deductions should be reviewed with the supplier representative who approved the deduction. If the deduction was applied incorrectly or the BOL contained the correct location information, supporting documentation may be used to request a reversal.

How to Dispute Invalid Code 63 Deductions

Review the deduction details in Retail Link and verify the associated co-op agreement. Contact the representative listed in the supplier contact field to confirm whether the deduction was approved and obtain supporting documentation.

• Review the Co-op Agreement details in Retail Link.
• Verify the invoice number listed is the applicable co-op number.
• Contact the approving sales representative for confirmation.
• Provide BOL documentation and supporting shipment records if disputing the deduction.

Supporting Documentation

• Correct Bill of Lading showing the approved destination location.
• Retail Link Co-op Agreement details.
• Written approval or correspondence from the sales representative.
• Shipment records supporting the dispute.

Conclusion

Code 63 deductions are generally caused by incorrect Bill of Lading destination information connected to co-op agreements. Reviewing shipment documentation, confirming approval details, and maintaining proper records can help prevent and resolve these deductions.