Code 109: Journal Entry

Overview

Code 109: Journal Entry is a temporary deduction code Walmart uses when bulk deductions are created in Retail Link. This placeholder code is used before a more specific deduction code is assigned.

If the deduction is eventually taken from a supplier payment, Walmart replaces Code 109 with the appropriate deduction code. These temporary entries are most commonly associated with returns.

How to Review Code 109 Deductions

To understand the reason behind a specific Code 109 deduction, suppliers should download the claim document from the deduction details page in Deductions Navigator.

The claim document may include information that helps identify the purpose of the deduction and the potential future deduction code.

Can It Be Disputed?

No. APDP does not accept disputes for Code 109 deductions because the deduction has not yet been taken from a supplier payment and APDP does not have a record of the claim.

Recommended Action

• Download and review the claim document from Deductions Navigator.
• Archive temporary Code 109 deductions until they are converted to a specific deduction code.
• Monitor whether the deduction is later applied under a valid deduction code.
• Use bulk archive or auto-archive options in Deductions Navigator to manage placeholder deductions.

Conclusion

Code 109 deductions are temporary journal entries used by Walmart for bulk deduction processing. Since they are placeholders and are not yet applied against payments, suppliers should review the available claim information, archive them, and wait for a specific deduction code before taking further action.