Walmart Code 41: Freight billed on invoice not allowed.
Walmart Code 41 means you included freight or shipping charges on a merchandise invoice under Prepaid terms where Walmart does not pay separate freight charges. It is disputable only when your PO or written buyer agreement explicitly authorizes prepaid-and-add freight billing.
Why Walmart issues Code 41.
- ERP automatically added a freight line item to a Walmart Prepaid (FOB Destination) invoice
- Expedited air or special rush shipping requested by a buyer was billed on the merchandise invoice without PO authorization
- Vendor freight terms in Retail Link are set to Prepaid at vendor expense
Documents that win.
- Signed Walmart Vendor Agreement or PO showing 'Prepaid and Add' freight terms
- Written buyer email authorizing expedited freight reimbursement
- Paid carrier freight invoice and BOL
How to dispute it.
Find remittance line for Code 41 in Accounts Payable Dispute Portal (APDP) in Retail Link. Note the PO, invoice number, and claim amount.
Collect and verify documentation: Signed Walmart Vendor Agreement or PO showing 'Prepaid and Add' freight terms, Written buyer email authorizing expedited freight reimbursement, Paid carrier freight invoice and BOL. Ensure piece counts and timestamps match.
File dispute claim package via APDP selecting claim reason for Code 41 (Freight billed on invoice not allowed) and attaching all verification documents.
Monitor claim status in APDP until approved (60-75 days). Approved credit memo will apply to a future settlement remittance.
Walmart generally reviews accounts payable deduction disputes up to two years after the deduction date in APDP. Check your remaining filing window with our free Dispute deadline checker.
Source: Walmart supplier guidance · Verified by Laxmi Narayan · 2026We audit remittances, assemble proof documents, and handle end-to-end Walmart deduction recovery on pure contingency. We'll check whether yours is disputable, free, in 72 hours.